Code of conduct of self-discipline
Art. 1 – Purposes and application area
The present code of conduct of self-discipline (further on referred to as “code”) brings the guiding principles of the behaviour of the persons working at Shelve Srl for the personal data protection and specifies the obligations of loyalty, neutrality, zeal and hard work already established for public employees.
The activity of such persons must be compliant to the respect of the obligation of privacy ratified by the D.Lgs. 196/03.
The code implements to the employees working at Shelve Srl, even if not on payroll, in the position of management, transference or part time workers. The code implements to consultants and to people authorized to access the treated data too.
Art. 2 – General instructions
The employee commits herself/himself to respect the code when taking on her/his role and to behave inspiring to the principles of loyalty, neutrality, integrity and honesty.
The employee avoids any act or behaviour violating or that might be considered as violating the law or the regulation or the instructions contained in the code. The employee tries to inspire her/his relationship with the colleagues to harmony and avoids acts or behaviours marked out by hostility and conflicts. The employee adapts her/his activity and the use of the Company goods to the criteria of correctness, economy, efficiency and efficacy. The employee devotes the right quantity of time and of commitment to the office work, avoiding absences or undue exits.
The employee limits to cases of utmost urgency the eventual use of telephone devices, copy machines and computers for personal reasons, in case of receipt of communication too.
In public relations, the employee behaves so to get the trust and the cooperation of the persons entering in contact with the Company; she/he is kind and polite when communicating to the public and takes care of the tasks with efficiency and interest.
Art. 3 – Neutrality
The employee works with neutrality, avoids preferential treatments and disparity of treatment, refrains from making undue pressure and repulses them, opts for initiatives and decisions in the biggest transparency and avoids to create or to benefit from privilege situations.
In the relationships with persons at any title interested to the activity of the Company, the employee neither commits herself/himself nor makes personal promises that could influence the fulfilment of the office duties.
Art. 4 – Integrity
The employee does not use the Company to pursue personal goals or benefits. The employee does not take advantage of the position performed at the Company to obtain benefits, of private nature too, in public relationships. In private relationships, the employee avoids declaring or letting other people understand her/his position unless this is not required by objective needs.
The employee does not make use of any information obtained confidentially during the office activity to and, that is not available to the public or that has not been published, to make private profits or interests.
Art.5 – Privacy
The employee respects the office secret and holds as confidential news and information known while acting her/his functions and that are not subject to transparency according to the law and to regulations. The employee respects the duty of privacy after the end of the service too.
The employee consults only the acts and the files which she/he is authorized to access to and uses them according to office duties, allowing the access to them to those who have the right and in compliance to the provisions given by the Company.
The employee prevents data from their possible dispersion by respecting the given security measures, keeping the given acts with order and care, avoiding to make useless copies.
Art.6 – Permitted data usage
Employees, partners of the Company and third parties who, although not being either employees nor partners, access to the spaces of the Company can use the personal data only for the:
a) production/duplication of phonograms aiming at the implementation of a commission;
b) production/duplication of videograms aiming at the implementation of a commission;
c) production/duplication of software aiming at the implementation of a commission;
d) duplication, electronic filing of data or digital documents aiming at the implementation;
e) duplication, electronic filing of data or digital documents for strictly company usage.
Art.7 – Not permitted data usage
Employees, partners of the Company and third parties who, although not being either employees nor partners, access to the spaces of the Company cannot use the personal data for:
a) copy phonograms, videograms, softwares for personal use;
b) bring storages containing data or digital documents of the Company outside the spaces of the Company;
c) fraudulent modification of documents.
Art.8 – Violation of exclusive rights of reproduction and penal sanctions
The Company holds the right to act legally towards anyone who, with her/his behaviour, can cause the involvement of the Company in legal procedures resulting from the violation of the rules of law protecting the copyright, as well as the regulations of this code.
Art.9 – Control procedures
Employees, partners of the Company and third parties who are allowed to access to the spaces where the registration devices are located and/or where the blank storages are kept are informed that the Management of the Company has adopted control procedures aiming at checking the respect by the side of these people of the regulations ref. to the previous artt. and accept to undergo such procedures.
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